Vacancy: Administrative Assistant
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Location
Cardiff, Wales, CF10 3NQ
About the job
Job summary
The postholder is responsible to the Chief Executive (CE), functioning as an administrative assistant as well as supporting DBCC and BCW by performing general office duties, reviews administration and other business support and finance support work as required.
Job description
Key Tasks:
- Acting as the first point of contact for the Commission including taking telephone calls and answering queries where possible.
- Managing correspondence including emails and post
- Arranging and managing diaries of the Senior Leadership Team
- Liaising with stakeholders including local authorities, Welsh Government, MHCLG, suppliers, and Commissioners.
- Organise and coordinate DBCC and BCW meetings including minute taking, site visits, hotel bookings, and occasional Public Meetings, if required.
- Maintain and organise files, records and documents
- Providing admin support to various branches
- Function as a Personal Assistant to the Chief Executive
- Other general duties as required
Person specification
Job Specific Criteria (essential):
- Has excellent organisational, digital and diary management skills - with an ability to deliver consistently in a fast-paced environment.
- Uses their own initiative to plan, enjoys working as part of a team and takes a pride in their work.
- Has strong stakeholder management skills and a professional approach to their work.
- Strong oral and written skills including the ability to communicate detailed information succinctly.
- Welsh language skills (please see below for required levels)
Job Specific Criteria (desirable):
- Formal qualifications in office administration
Welsh Language Requirement:
Welsh language skills are essential for this post:
Understanding:
3 = Can understand routine work-related conversations
Reading:
3 = Can read some routine work-related material with support e.g. dictionary
Speaking:
4 = Can converse in most work-related conversations
Writing:
3 = Can prepare routine work-related material with checking
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
Benefits
Alongside your salary of £24,420, Democracy and Boundary Commission Cymru contributes £7,074 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
When you press the ‘Apply now’ button, you will be directed to a Civil Service test – guidance for this can be found here Civil Service online tests - GOV.UK (www.gov.uk). The test you are due to take is not timed and you can complete it at your own pace. Upon passing the test, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.
You will then be asked to provide a 750 word ‘personal statement’ evidencing how you meet the essential criteria listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the criteria listed in the role profile. Should be submitted via Civil Service Jobs by 17/10/2025.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name :David Burley, Head of Business
- Email :vacancies@dbcc.gov.wales
- Telephone :02920 464819
Recruitment team
- Email :vacancies@dbcc.gov.wales
Click here to apply on Civil Service Jobs
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